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224 Excel keyboard shortcuts for Windows and Mac

224 Excel keyboard shortcuts for Windows and Mac

Introduction

The keyboard shortcuts make your work easier, faster and more efficiently.

This list covers 224 shortcut keys you can use for Windows and Mac. It’s organized by 13 categories which you experience in Excel 2016.

Useful Excel shortcut keys

Windows Mac
Display [Open file] dialog box
Ctrl+O +O
Cut the active cells to the clipboard
Ctrl+X +X
Copy the active cells to the clipboard
Ctrl+C +C
Paste the copied contents from the clipboard
Ctrl+V +V
Undo the last action
Ctrl+Z +Z
Redo the last action
Ctrl+Y +Y
Switch bold formatting
Ctrl+B +B
Switch italic formatting
Ctrl+I +I
Switch underlining
Ctrl+U +U
Switch strikethrough formatting
Ctrl+5 +shift+X
Display [Find] dialog box
Ctrl+F +F
Display [Print] dialog box
Ctrl+P +P
Save workbooks
Ctrl+S +S
Display [Save As] dialog box
F12 F12
Quit Excel
Alt+F4 +Q
Display [Help]
F1 F1

Shortcut keys for general functions

Windows Mac
Switch filter
Ctrl+Shift+L +shift+F
Display the access keys for the ribbon commands
Alt
Move the focus to the next commands on the ribbon
AltTab
Show or Hide the ribbon
Ctrl+F1 +option+R
Display the right-click menu
Shift+F10 shift+F10
Switch the full screen mode
AltVU +control+F
Exit the full screen mode
Esc esc
Close dialog boxs, message windows etc
Esc esc
Move to the right tab in a dialog boxes
Ctrl+Tab
Move to the left tab in a dialog box
Ctrl+Shift+Tab
Operate the functions in a dialog box
Enter return
Minimize Excel windows
+H
Display [Print] tab in the Backstage view
Ctrl+F2 control+F2
Open [Smart Lookup]
control+option++L
Display [File] and Backstage view
AltF
Display [Home] tab in ribbon
AltH
Display [Insert] tab in ribbon
AltN
Display [Page Layout] tab in ribbon
AltP
Display [Data] tab in ribbon
AltA
Display [Review] tab in ribbon
AltR
Display [View] tab in ribbon
AltW
Show or hide objects
Ctrl+6 control+6
Switch floating shapes such as text boxes, shapes or pictures
Ctrl+Alt+5Tab
Exit the floating shape navigation
Esc esc
Display [Thesaurus] dialog box
Shift+F7 shift+F7
Check spelling
F7 F7
Display [Quick Analysis Tool] dialog box
Ctrl+Q
Display [Insert] dialog box to insert rows, columns or cells
Ctrl+Shift++ control+shift+=
Display [Delete] dialog box to delet rows, columns or cells
Ctrl+ +
Show or hide outline signs
Ctrl+8 control+8
Display [Error Checking] menu
Alt+Shift+F10
Display [Create Names] dialog box
Ctrl+Shift+F3 +shift+F3
Display [Name Manager] dialog box
Ctrl+F3
Display [Define Name] dialog box
+F3
Display [Define Name] dialog box
AltMMD control+L
Display [Paste Name] dialog box
F3

Shortcut keys for workbooks

Windows Mac
Create a new blank workbook
Ctrl+N +N
Create a new workbook from templates
+shift+P
Close the active workbook window
Ctrl+W +W
Display control menu for a workbook window
Alt+Space
Minimize the active workbook window
Ctrl+9 control+9
Restore the size of the active window
Ctrl+F5
Mixmize or restore the size of the active window
Ctrl+F10 +F10
Perform [Size] command when it’s not maximized
Ctrl+F8 control+F8
For Mac, expand in lengthwise, then in widthwise
control+F8
Move the active window, when it’s not miximized
Ctrl+F7
Switch to the next book window
Ctrl+F6
Calculate all worksheets in all open workbook
F9 F9
Culculate all worksheets in all open workbook regardless of any changes since the last calculation
Ctrl+Alt+F9
Recalculate all open workbooks includes cells which are not marked for calculation
Ctrl+Alt+Shift+F9

Shortcut keys for worksheets

Windows Mac
Insert a new worksheet in the active workbook
Shift+F11 shift+F11
Move to the right worksheet
Ctrl+Pageup option+
Move to the left worksheet
Ctrl+Pagedown option+
Select the active worksheet and the left one
Ctrl+Shift+Pageup
Select the active worksheet and the right one
Ctrl+Shift+Pagedown
Move between the ribbon, the window, the worksheet and the zoon control (Including split windows)
F6
Move between the ribbon, the window, the worksheet and the zoom control
Shift+F6
Calculate the active worksheet
Shift+F9 shift+F9

Shortcut keys for navigation

Windows Mac
Move one cell up
Move one cell down
Move one cell left
Move one cell right
Move to the right cell
Tab tab
Move to the left cell
Shift+Tab shift+tab
Scroll one screen up
PageUp page up
MacBook : fn+
Scroll one screen down
PageDown page down
MacBook : fn+
Scroll one screen left
Alt+Pageup option+page up
MacBook : fn+
Scroll one screen right
Alt+Pagedown option+page down
MacBook : fn+
Move to the first cell in a work sheet
Ctrl+Home control+home
MacBook : control+
Move to the last cell in a work sheet
Ctrl+End control+end
MacBook : control+
Move to the first row
Home home
MacBook : fn+
Move to the upepr left corner when scroll lock is on
Home+ScrollLock
Move to the top in the data range
Ctrl+ +
Move to the last in the data range
Ctrl+ +
Move to the left edge in the data range
Ctrl+ +
Move to the right edge in the data range
Ctrl+ +
Move the cursor to the last in the formula bar
Ctrl+End control+end
MacBook : control+
Move to one cell up within the selected ranges
Enter return
Move to one cell down within the selected ranges
Shift+Enter shift+return
Move to one cell right within the selected ranges
Tab tab
Move to one cell left within the selected ranges
Shift+Tab shift+tab
Move to the next corner colockwise
Ctrl+. control+.
Display [Go To] dialog
F5 F5
Scroll and move to the active cell
control+delete
Go to the submenu from the main menu
Go to the next command in the main menu or the submenu
Move to the next in ribbon
Scroll the worksheet up and down, left and right
ScrollLock+
Move to the next option or option group in a dialog box
Tab tab
Move in the active drop-down list in a dialog box
Turn the End mode on or off
End fn+
Move to the first field of the next record in a data from
Enter

Shortcut keys for selection

Windows Mac
Expand selected range by one cell
Shift+ shift+
Select the entire worksheet
Ctrl+A +A
Select the current region when data is contained in the worksheet
Ctrl+Shift+Space +shift+space
Select the current region and its summaries when data is contained in the worksheet
Ctrl+Shift+SpaceSpace +shift+spacespace
Select the entire worksheet
Ctrl+Shift+SpaceSpaceSpace +shift+spacespacespace
Select all objects when a object is selected
Ctrl+Shift+Space
Select the entire row
Shift+Space shift+space
Select the entire column
Ctrl+Space control+space
Expand the selected range to the top call of the row
Shift+Home shift+home
MacBook : shift+fn+
Expand the selected range to the beginning of the worksheet
Ctrl+Shift+Home control+shift+home
MacBook : control+shift+fn+
Expand the selected range to the end of the worksheet
Ctrl+Shift+End control+shift+end
MacBook : control+shift+fn+
Expand the selected range one screen up
Shift+Pageup shift+page up
MacBook : shift+fn+
Expand the selected range one screen down
Shift+PageDown shift+page down
MacBook : shift+fn+
Select all cells with commnets
Ctrl+Shift+O control+shift+O
Select text from the cursor to the last in the formula bar
Ctrl+Shift+End control+shift+end
MacBook : control+shift+fn+
Turn the extend selection mode on or off
F8 F8
Select from the active cell to the cell which has data
Ctrl+Shift+: +shift+:
Expand selected range to the last cell which has data in the same row or the same column
Ctrl+Shift+ +shift+
Select the cells which have data around the active cell
Ctrl+Shift+* +shift+*
Select the cells which have the different value from the active cell in the same row
Ctrl+|
Select the cells which have the different value from the active cell in the same column
Ctrl+Shift+| control+shift+|
Select the array includes the active cell
Ctrl+/ control+/
Select the cells with formulas refering to the active cell directly
Ctrl+[ control+[
Select the cells with formulas refering to the active cell directly or indirectly
Ctrl+Shift+[ control+shift+{
Select the cells with formulas which refer to the selected range directly
Ctrl+] control+shift+]
Select the cells with formulas which refer to the selected range directly or in directly
Ctrl+Shift+] control+shift+}
Add discontiguous cells to the selected range
Shift+F8 shift+F8
Select cells which have different values from the active cell in a row
control+\
Select the active cell when many cells are selected
shift+delete
Delete the selected ranges
Ctrl+ +
Select the top command in the main or sub menu
Home
Select the last command in the main or sub menu
End
Open the selected menu
Enter
Activate the selected button
Enter
Display the list of the selected command
Display the selected drop-down list
Alt+

Shortcut keys for data entry

Windows Mac
Edit the active cell
F2 F2
Edit the active cell and place the cursor at the end
control+U
Edit the active cell and place the cursor at the end
BackSpace delete
Delete a charactor to the left of the cursor or selected text
Delete delete
MacBook : fn+delete
Delete the contents in an active cell
BackSpace delete
Delete the contents but keep formats and comments in cells
Delete delete
Delete the left charactor of cursor or selected charactors
BackSpace delete
Exit edit mode and select one cell below
Enter return
Delete entry in cells or the formula bar
Esc esc
Complete a cell entry and move one cell down
Enter return
Complete a cell entry and move one cell up
Shift+Enter shift+return
Enter the current time
Ctrl+: +;
Enter the current date
Ctrl+; control+;
Copy the format and the contents to one cell below
Ctrl+D +D
Copy the format and the contents to one cell right
Ctrl+R +R
Enter the current entry to selected ranges
Ctrl+Enter control+return
Display [Replace] dialog box
Ctrl+H control+H
Repeat the current Find action
Shift+F4 shift+F4
Display [Sort] dialog box
+shift+R
Display [Create Tables] dialog box
Ctrl+T +T
Insert and edit a comment
Shift+F2 shift+F2
Display [Insert Hyperlink] dialog box
Ctrl+K +K
Display the auto complete list
control+option+
Enter an array formula
Ctrl+Shift+Enter +shift+return
Perform a selected button function or check / uncheck the check box
Space
Use [Flash Fill] function
Ctrl+E
Display [Charactor Viewer] dialog box (including Emoji)
control++space

Shortcut keys for format cells

Windows Mac
Select the fill color
AltHH
Add top borders to the selected range
AltHBP +option+
Add bottom borders to the selected range
AltHBO +option+
Add left borders to the selected range
AltHBL +option+
Add right borders to the selected range
AltHBR +option+
Add outline borders to the selected range
Ctrl+Shift+& +option+0
Remove outline borders from the selected range
Ctrl+Shift+_ +option+
Align left
AltHL1 +L
Center text
AltHAC +E
Align right
AltHAR +R
Increase font size in text boxs
Ctrl+Shift+>
Decrease font size in text boxs
Ctrl+Shift+<
Increase font size
+shift+>
Decrease font size
+shift+<
Display [Format Cells] dialog box
Ctrl+1 +1
Display [Font] tab in [Format Cells] dialog box
Ctrl+Shift+P control+shift+P
Display [Style] for Windows / [Modify Cell Style] for Mac dialog box
Alt+Shift+7 +shift+L
Display [Paste Special] dialog box
Ctrl+Alt+V +control+V

Shortcut keys for number format

Windows Mac
Apply [General] number format
Ctrl+Shift+~ control+shift+~
Apply [Time] fromat with hour, minute and AM or PM
Ctrl+@ control+shift+@
Apply [Date] format with date, month and year
Ctrl+Shift+# control+shift+#
Apply [Percentage] format without decimal places
Ctrl+Shift+% control+shift+%
Apply [Currency] format with 2 decimal places and negative numbers in parentheses
Ctrl+Shift+$ control+shift+$
Apply [Number] format with thousands separator, and minus sign (-) for negative values
Ctrl+Shift+! control+shift+!
Apply [Scientific] number format with two decimal place
Ctrl+Shift+^ control+shift+^

Shortcut keys for rows and columns

Windows Mac
Insert selected rows or columns
Ctrl+Shift++ +shift++
Delete selected rows or columns
Ctrl+ +
Hide the selected rows
Ctrl+9 +9
Hide the selected columns
Ctrl+0 +0
Unhide the selected rows
Ctrl+Shift+( control+shift+9
Unhide the selected columns
Ctrl+Shift+) control+shift+0
Delete the characters from the cursor to the last
Ctrl+Delete control+delete
MacBook : control+fn+delete
Group the selected cells
Alt+Shift+ +shift+K
Ungroup the selected cells
Alt+Shift+ +shift+J

Shortcut keys for formulas and functions

Windows Mac
Display [Formula] tab in ribbon
AltM
Show or hide the formula bar
Ctrl+Shift+U control+shift+U
Start a formula
= =
Display [Insert Function] dialog box
Shift+F3
Display [Insert Function Arguments] dialog box
Ctrl+A
Display [Formula Builder]
shift+F3
Display [Formula Builder] when a valid function name is typed in a formula
control+A
Insert Autosum
Alt+Shift+= +shift+T
Insert function arguments and parentheses when function name has been entered
Ctrl+Shift+A control+shift+A
Switch display between a cell value and a fomula
Ctrl+` control+`
Switch display between a cell value and a formula in the worksheet
Ctrl+Shift+`
Copy formula from the cell above to the active cell
Ctrl+Shift+ control+shift+
Copy value from the cell above to the active cell
Ctrl+Shift+ control+shift+
Switch cell references from relative to partially absolute to absolute
F4 F4

Shortcut keys for charts

Windows Mac
Create an enbedded chart from the selected range
Alt+F1 option+F1
Create a chart in a new worksheet from the selected range
F11 F11

Shortcut keys for macros

Windows Mac
Create a macro sheet
Ctrl+F11 +F11
Display [Macro] dialog box
Alt+F8 option+F8
Display [Microsoft Visual Basic] window
Alt+F11 option+F11